Board Votes and Official Announcements
The following are records from meetings of SFWA’s Board of Directors. Historically, these have been housed on the SFWA Forum. During our site migration, we are pleased to present our members with accounts of our Board activities on this page. Please write to office@sfwa.org if you have any questions about these materials that you would like us to forward to the Board.
Also: Director-At-Large Day Al-Mohamed now runs a monthly open Zoom hour, on the second Sunday of the month, for members to drop in and ask questions directly. Check out our Events calendar for the next listing!
We thank you for your patience during our site transition, and we wish you great success in your creative work in the interim. We are here for you, and we are proud to be working for you.
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VOTE: Approve Board Minutes of February 12, 2026 |
In a March 8, 2026 online vote Steven D. Brewer moved to approve the minutes for the Board Meeting of February 12, 2026. Moved: Steven D. Brewer Day Al-Mohamed: Absent Vote passed: 6-0-2-1 |
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Agenda for March 12, 2026 Board Meeting at 5PM Pacific Time |
March 12 – Board Meeting Agenda
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VOTE: Approve Board Minutes of January 8, 2026 |
In a February 2, 2026 online vote Steven D. Brewer moved to approve the minutes for the Board Meeting of January 8, 2026. Moved: Steven D. Brewer Day Al-Mohamed: Aye Vote passed: 9-0-0-0 |
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Agenda for February 12, 2026 Board Meeting at 5PM Pacific Time |
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Agenda for February 2, 2026 Board Meeting at 11AM Pacific Time |
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Agenda for January 8, 2026 Board Meeting at 5PM Pacific Time |
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VOTE: AI Disqualification |
In a December 19, 2025 online vote, Kate Ristau moved that “Works that used LLMs at any point during the writing process must disclose this upon acceptance of the nomination, and the nature of the technology’s use will be made clear to voters on the final ballot” be changed to “Works that used LLMs at any point during the writing process must disclose this upon acceptance of the nomination, and those works will be disqualified.” funds. Moved: Kate Ristau Day Al-Mohamed: Aye Vote passed: 9-0-0-0 |
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VOTE: Nebula Award Rule Update for AI |
In a December 19, 2025 online vote, Anthony Eichenlaub moved to change “Works that are wholly written using generative large language model (LLM) tools are not eligible.” to “Works that are written, either wholly or partially, by generative large language model (LLM) tools are not eligible.” in the Nebula Awards Rules funds. Moved: Anthony Eichenlaub Day Al-Mohamed: Absent Vote passed: 7-0-0-2 |
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VOTE: Unrealized Gains |
Subject: Vote: Unrealized Gains In a December 16, 2025 online vote, Kate Ristau moved that SFWA sell off 40% of its LifeStrategy Fund and move the gains to our money market account. Further, that the board decide by February 28th on next reinvestment steps for those funds. Moved: Kate Ristau Day Al-Mohamed: Aye Vote passed: 9-0-0-0 |
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Agenda – SFWA Business Meeting |
Agenda – SFWA Business Meeting Call to Order |
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VOTE: Approve Board Minutes of November 13, 2025 |
VOTE: Approve Board Minutes of November 13, 2025 In an December 2, 2025 online vote, Steven D. Brewer moved to approve the minutes for the Board Meeting of November 13, 2025. Moved: Steven D. Brewer Day Al-Mohamed: Aye Vote passed: 7-0-0-2 |
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Vote: Update OPPM Section for 2026 Nebula Award Nomination and Ballot Schedule |
Vote: Update OPPM Section for 2026 Nebula Award Nomination and Ballot Schedule In a November 21, 2025 online vote, Kate Ristau moved that the OPPM be updated with the attached 2026 Nebula Award Nomination and Ballot Schedule. This motion shall only apply to the 2026 Award Year. Moved: Kate Ristau Day Al-Mohamed: Aye Vote passed: 8-0-0-1 |
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SFWA Board Meeting – Thursday, November 13th, 5-6:30PM Pacific |
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VOTE: Approve Board Minutes of November 13, 2025 |
In an December 2, 2025 online vote, Steven D. Brewer moved to approve the minutes for the Board Meeting of November 13, 2025. Moved: Steven D. Brewer Day Al-Mohamed: Aye Vote passed: 7-0-0-2 |
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VOTE: Expand PTO Carryover |
In an October 31, 2025 online vote, Day Al-Mohamed moved to expand Paid Time Off carryover for staff from 1 to 2 weeks, for 2025 to 2026 only, in recognition of their additional work. Moved: Day Al-Mohamed Jonathan Brazee: Aye Vote passed: 8-0-0-1 |
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VOTE: Approve Updated Nebula Rules
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In an October 29, 2025 online vote, Kate Ristau moved to approve updated Nebula Rules. Moved: Kate Ristau Jonathan Brazee: Aye Vote passed: 8-0-0-1 |
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VOTE: Approve Board Minutes of October 11, 2025 |
In an October 29, 2025 online vote, Steven D. Brewer moved to approve the minutes for the Board Meeting of October 9, 2025. Moved: Steven D. Brewer Day Al-Mohamed: Absent Vote passed: 6-0-0-3 |
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VOTE: Approve 990 form of October 19, 2025 |
In an October 19, 2025 online vote, Kate Ristau moved to approve the 2024 990 form as amended. |
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VOTE: Approve Board Minutes of September 11, 2025 |
In an October 5, 2025 online vote, Steven D. Brewer moved to approve the minutes for the Board Meeting of September 11, 2025 Moved: Steven D. Brewer Day Al-Mohamed: Aye Vote passed: 8-0-0-1 |
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SFWA Board Meeting Agenda – October 9 at 5PM Pacific Time |
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VOTE: Approve Draft Audit Report of August 31, 2025 as amended |
In an September 23, 2025 online vote, Jonathan Brazee moved to approve the draft audit report of August 31, 2025 as amended. Moved: Jonathan Brazee Day Al-Mohamed: Absent Vote passed: 5-0-0-4 |
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Agenda for September 11, 2025 5-6:30PM Board Meeting |
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VOTE: Approve Board Minutes of August 14, 2025 |
In a September 3, 2025 online vote, Steven D. Brewer moved to approve the minutes for the Board Meeting of August 14, 2025 Moved: Steven D. Brewer Day Al-Mohamed: Absent Vote passed: 7-0-0-2 |
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VOTE: Approve Board Minutes of July 22, 2025 |
In an August 6, 2025 online vote, Steven D. Brewer moved to approve the minutes for the Board Meeting of July 22, 2025 Moved: Steven D. Brewer Day Al-Mohamed: Aye Vote passed: 8-0-0-1 |